Senior Accounts Payable Specialist

Binghamton University

Position Senior Accounts Payable Specialist

Industry: Education

Employment type: Full Time

Experience: 1 year

Qualification: Bachelor’s degree Holder

Salary: $65,000/yr – $84,000/yr

Company: Binghamton University

Location: Stony Brook, NY On-site, USA


About the job

Required Qualifications (as evidenced by an attached resume):

Bachelor’s degree (foreign equivalent or higher) in Accounting, Business or finance related field and one (1) year of full-time experience in Accounts Payable/Accounting/Finance or in lieu of the degree, five (5) years of full-time accounting or related field experience will be considered.

Preferred Qualifications:

Master’s degree (foreign equivalent or higher) in Accounting. Additional years (2+) of full-time experience in Accounts Payable/Accounting/Finance. Supervisory experience. Prior experience in higher education or a university.

Brief Description of Duties:

The Stony Brook Foundation (SBF) seeks a motivated self-starter for its Accounts Payable team. The selected candidate will lead a team in a high-volume deadline driven environment. They will also need to effectively and professionally communicate with faculty, staff, and external vendors in order to complete assignments. This position requires both excellent communications and leadership skills.

Responsible for training, coordinates staff tasks, and is in charge of the daily billing operations. Directs assigned tasks and provides assistance, as needed. Analyzes expense reports and other invoices for accuracy and eligibility for payment. Vendor management and maintenance in compliance with IRS and Federal guidelines. Evaluates each vendor to determine if the vendor is eligible for payment. Assigns vendor classification, tax status and applicable tax withholding for payments and IRS reporting of 1099-MISC and 1042-S. Reviews daily expenditure transactions paying detailed attention to vendor, account number and GL account code accuracy and corrects payment expenditure errors as required.

Manages the preparation of monthly reports and resolves issues for the payment process. Oversees the payment processes including checks, wires, ACH, etc. for all bank accounts. Manages the staff to perform the fiscal audit and 990 preparation. Ensures proper recordkeeping of purchases for use in tax preparation and periodic audits. Ensures proper maintenance, filing, and storage of records.

Lead the staff in the creation of policies and procedures. Creating SOPs, training templates and analyzing workflow processes. Daily review of control groups. Main point of contact for departments on various payment issues.

Other duties as assigned.

Special Notes:

The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.

For this position, we are unable to sponsor candidates for work visas.