Data Entry Clerk

Position: Data Entry Clerk

Industry: other

Employment: Full Time

Experience: 0 to 2 year

Qualification: High school diploma or equivalent (required).

Salary: $13 – $22 hourly

Location: Houston, TX, United States

Company: Synergex

Description:

APPLY HERE:

Data Entry Clerk required

Houston, TX

Ready to Kickstart Your Career in Data Entry?

At Synergex, we’re on a mission “To be the world’s most trusted legacy-modernization partner, helping businesses evolve and preserve their competitive advantage by modernizing business-defining applications.”. We’re looking for a detail-oriented and motivated Data Entry Clerk to join our dynamic team and help us keep our data systems accurate, organized, and ready for action. If you love working with data, thrive in a fast-paced environment, and want to grow your skills with a supportive team, this is the perfect opportunity for you!

As our Data Entry Clerk, you’ll be the go-to person for ensuring our data is spot-on, supporting everything from daily operations to big-picture decisions. Whether you’re just starting out or looking to take the next step in your career, this role offers a fantastic chance to make an impact, learn new skills, and build a foundation for future growth. Plus, you’ll be part of a company that values your contributions and invests in your success.

Ready to dive in? Keep reading to learn more about the role, what we’re looking for, and how you can apply!

What You’ll Do: Your Day-to-Day Responsibilities

Role

As our Data Entry Clerk, you’ll play a key role in keeping our data systems running smoothly. You’ll work with a friendly, collaborative team and use the latest tools to make sure our data is accurate, secure, and accessible. Here’s what you’ll be doing:

• Enter and Maintain Data with Precision
• Input data from various sources (e.g., paper forms, digital files, emails) into our databases, spreadsheets, or software systems – quickly and accurately.
• Update and maintain existing records to ensure they’re complete, accurate, and up-to-date.
• Verify data for errors, inconsistencies, or missing information and make corrections as needed.
• Perform data cleansing and deduplication to keep our databases clean and reliable.
• Ensure Data Quality and Accuracy
• Review and validate your data entries to meet our high standards for accuracy and completeness.
• Cross-check data against source documents to catch and resolve discrepancies.
• Conduct regular audits of our databases to identify and correct errors or outdated information.
• Flag incomplete or inaccurate data for review, ensuring nothing slips through the cracks.
• Manage and Organize Documents Like a Pro
• Organize and maintain both physical and digital records, making sure they’re easy to find and access.
• Scan, digitize, and archive paper documents to keep our systems up-to-date.
• Ensure proper labeling, categorization, and filing of documents following our company protocols.
• Assist in preparing reports, presentations, or documents by extracting and formatting data as needed.
• Protect Data Security and Confidentiality
• Handle sensitive information (e.g., personal, financial, or medical data) with care and discretion, following company policies and regulations like GDPR or HIPAA.
• Ensure secure storage and disposal of confidential documents to protect our data and our clients.
• Report any data breaches or security concerns to your supervisor immediately to keep our systems safe.
• Collaborate and Support Your Team
• Work closely with departments like accounting, HR, or customer service to support their data needs.
• Respond to data inquiries from team members or managers quickly and professionally.
• Assist in generating reports, summaries, or data exports when requested.
• Participate in team meetings and training sessions to stay updated on processes and tools.
• Use Technology to Get the Job Done
• Use data entry software, databases, and tools like Microsoft Excel, Google Sheets, or our CRM/ERP systems to perform your tasks efficiently.
• Learn and adapt to new software or systems as we grow and evolve.
• Troubleshoot basic technical issues related to data entry tools and escalate complex problems to IT support.
• Help Us Improve and Grow
• Look for ways to streamline data entry processes and make our workflows more efficient.
• Suggest improvements to data management practices, like automation or better organization.
• Participate in projects to enhance our data systems or implement new technologies.
• Stay Productive and Meet Deadlines
• Manage your workload effectively to meet deadlines and prioritize tasks based on urgency.
• Handle high volumes of data entry tasks while maintaining accuracy and attention to detail.
• Meet or exceed productivity targets, such as the number of entries processed per hour or day.

Who We’re Looking For: Qualifications and Skills

About

We’re searching for someone who’s passionate about accuracy, eager to learn, and ready to contribute to our team. Don’t worry if you’re new to the field – we’re excited to help you grow! Here’s what we’re looking for:

Education and Experience

• High school diploma or equivalent (required).
• Associate’s or bachelor’s degree in business administration, IT, or a related field (preferred but not mandatory).
• 0-2 years of experience in data entry, administrative support, or a related role (entry-level candidates welcome!).
• Experience with data entry software, databases, or CRM systems is a plus.
• Familiarity with [insert specific industry, e.g., healthcare, finance, retail] is a bonus but not required.
• Certifications (Optional but a Plus)
• Certified Data Entry Operator (CDEO).
• Microsoft Office Specialist (MOS) certification, especially in Excel.
• Typing certification or proof of typing speed (e.g., 40-60 words per minute).

Key Skills and Competencies

Technical Skills:

• Proficient in Microsoft Excel, Google Sheets, and other data entry tools.
• Strong typing skills (40-60 words per minute) with high accuracy.
• Basic understanding of database management and data organization.
• Comfortable scanning, digitizing, and archiving documents.

Attention to Detail:

• Exceptional accuracy, even with repetitive tasks.
• Ability to spot errors, inconsistencies, or missing information in datasets.

Organizational Skills:

• Strong ability to organize and prioritize tasks to meet deadlines.
• Efficient in managing both digital and physical records.

Communication Skills:

• Clear and professional written and verbal communication.
• Ability to follow instructions and ask clarifying questions when needed.

Time Management:

• Able to work efficiently under pressure and meet tight deadlines.
• Strong sense of urgency and commitment to completing tasks on time.

Problem-Solving Skills:

• Able to identify and resolve data discrepancies or technical issues.
• Proactive in suggesting improvements to data entry processes.

Confidentiality and Ethics:

• Understands data privacy regulations and handles sensitive information ethically.
• Committed to maintaining confidentiality and following company policies.

Adaptability:

• Willing to learn new software, tools, or processes as we grow.
• Able to adapt to changing priorities in a fast-paced environment.

What’s In It for You: Benefits and Growth Opportunities

At Synergex, We Believe In Investing In Our Team Members And Creating a Workplace Where You Can Thrive. Here’s What You’ll Enjoy As Part Of Our Team

Competitive Compensation

• Salary range: [$27,000 – $45,000 annually, or $13 – $22 hourly, based on experience].
• Opportunities for overtime pay during peak seasons (if applicable).
• Comprehensive Benefits Package
• Health, dental, and vision insurance to keep you and your family covered.
• Paid time off (PTO) and holidays to recharge and spend time with loved ones.
• Retirement plan (e.g., 401(k) with company match) to plan for your future.
• Professional development opportunities, including training and certifications.
• [Insert additional benefits, e.g., remote work options, employee discounts, wellness programs].
• Career Growth and Development
• Clear paths for advancement into roles like Data Entry Supervisor, Administrative Assistant, or even Data Analyst with additional training.
• Opportunities to specialize in [insert specific industry, e.g., healthcare, finance] or transition to data management, reporting, or analytics.
• Access to training and resources to learn advanced skills, such as database management, data visualization, or automation tools.
• Supportive Work Environment
• A collaborative, team-oriented culture where your contributions matter.
• Regular feedback and support from your supervisor to help you grow.
• [Insert specific perks, e.g., flexible work hours, remote work options, team-building events].

Work Environment and Physical Demands

• This role is primarily office-based but also open to remote workers.
• You’ll spend most of your time sitting and working on a computer, so comfort with repetitive tasks is key.
• Expect repetitive hand and wrist movements for typing and data entry.
• You may occasionally need to lift light materials (e.g., document boxes) for filing or archiving.
• You’ll need to focus for extended periods while performing repetitive tasks, so strong concentration skills are essential.

How You’ll Be Measured: Performance Metrics

We’ll Work With You To Set Clear Goals And Provide The Support You Need To Succeed. Here’s How We’ll Measure Your Success

• Accuracy rate of data entries .
• Typing speed and efficiency.
• Number of records processed per hour or day.
• Turnaround time for completing data entry tasks.
• Compliance with data security and confidentiality standards.
• Timeliness in responding to data inquiries or generating reports.

Why Join Synergex?

At Synergex, we’re not just a team – we’re a community. We value your contributions, support your growth, and celebrate your successes. As a Data Entry Clerk, you’ll be part of a company that cares about innovation, customer satisfaction, and making a positive impact. Join us and take the first step toward a rewarding career with endless possibilities!

Synergex is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees