Virtual Assistant

Position: Virtual Assistant

Date Posted: 12th February 2026

Industry: Administrative / Healthcare Support / Business Services

Employment Type: Full Time

Experience: Not Specified

Qualification: Not Specified

Location: Beloit, WI, United States

Company: Perfusion Solution Inc.

Description:

About the job

The Virtual Assistant will provide essential support for day-to-day operations, helping ensure smooth administrative, scheduling, travel, and project workflows. This role requires a highly organized and proactive individual who can manage multiple responsibilities while maintaining confidentiality and professionalism.

Key Responsibilities

• Administrative & Communication Support:
  • Manage and organize email inboxes, monitor messages, prioritize tasks, and flag follow-ups
  • Draft, format, and proofread professional communications, summaries, and documentation
  • Handle sensitive information with discretion and maintain confidentiality
• Calendar & Scheduling:
  • Maintain and coordinate calendars for multiple leaders and teams
  • Schedule internal and external meetings across different time zones
  • Send reminders and follow-ups to ensure smooth meeting flow
• Travel Coordination:
  • Arrange flights, hotels, and transportation for business travel
  • Manage travel updates, changes, and itinerary adjustments
• Document & Presentation Preparation:
  • Create and update PowerPoint presentations, reports, and other documentation
  • Prepare meeting materials, agendas, and post-meeting notes
  • Support SharePoint file organization and general digital workspace upkeep
• Operational & Project Support:
  • Compile task lists and track deliverables
  • Help standardize workflows, templates, and processes
  • Assist with data entry, form processing, and light reporting tasks

Requirements

• Proven experience as a Virtual Assistant or in a similar administrative role
• Excellent organizational and time-management skills
• Strong written and verbal communication abilities
• Proficiency with Microsoft 365 tools, including Outlook, Teams, SharePoint, PowerPoint, and Excel
• Experience booking travel and managing complex schedules
• Professionalism, reliability, and ability to maintain confidentiality
• Ability to work independently and anticipate needs proactively

Preferred Skills

• Experience supporting healthcare operations or multi-department organizations
• Familiarity with HubSpot, NetSuite, or other business systems
• Comfort working in fast-paced, evolving environments

Company Summary

Perfusion Solution Inc. provides innovative solutions and administrative support across healthcare and business operations. The company emphasizes efficiency, reliability, and employee satisfaction, offering a comprehensive benefits package including medical, dental, and vision insurance, 401(k) matching, PTO accrual, and additional perks such as cell phone and health club membership stipends.

Benefits found in job post

401(k), Vision insurance

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