Payroll Services Admin

Position: Payroll Services Admin

Date Posted: 11 February 2026

Industry: Education / University Administration / Payroll

Employment Type: Full Time

Experience: Not Specified

Qualification: Required: Knowledge of basic accounting procedures and state/federal payroll guidelines; skill in Microsoft Word, Excel, Outlook, Teams, and SharePoint; ability to understand complex written instructions, compare and verify numbers, and perform basic math. Preferred: Prior experience supporting payroll operations, strong attention to detail, proficiency with payroll systems, Excel, and knowledge of wage and tax compliance requirements.

Salary: USD $3,834/month

Location: San Marcos, Texas, United States

Company: Texas State University

Description:
Texas State University is seeking a dedicated Payroll Services Admin to provide administrative and clerical support within the Office of Payroll & Tax Compliance. The role, classified as Administrative Assistant II, offers a permanent full-time position and plays a key part in ensuring smooth operational and customer service processes within the department.

Job Duties:

Customer Service Support

• Serve as the first point of contact for the department by welcoming visitors, answering incoming calls, and responding to payroll inquiries.
• Assist employees by researching and resolving payroll and tax-related questions.
• Manage incoming and outgoing mail, ensuring timely distribution and delivery.
• Facilitate employee access to the Customer Service area, providing support with the SAP Portal, DailyPay, and Sprintax platforms.
• Assist employees with SAP Portal (pay statements and direct deposit), DailyPay (EWA program), and/or Sprintax (tax determination system).

Operational Support

• Function as the department’s Time Administrator, overseeing timekeeping processes and ensuring accuracy.
• Review and monitor departmental budget reports to support financial oversight.
• Manage vendor invoices and service contracts for timely processing and compliance.
• Oversee procurement of office supplies and maintain inventory.
• Maintain the department’s filing system in compliance with university records retention policies.
• Track project deadlines, monitor progress, and support departmental initiatives.
• Ensure proper functioning of office equipment and coordinate maintenance as needed.

Backup Support

• Serve as a backup for payroll processing to ensure continuity during absences or peak periods.
• Properly maintain and process payroll records and reports for accounting of salary/wages, deductions, accruals, and other payroll functions.

Additional Information

• Job Open Date: 02/10/2026
• Job Close Date: Open Until Filled
• Normal Work Days: Monday–Friday
• Normal Work Hours: 8:00 AM–5:00 PM

Benefits
Texas State University offers exceptional benefits including comprehensive health insurance with 100% employee premium coverage and 50% dependent coverage, generous vacation, holidays, sick leave, free wellness programs, professional development opportunities, tuition support for employees and dependents, retirement plans with strong employer contributions, and a vibrant campus community.

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