Part-Time Office Assistant

Position: Part-Time Office Assistant

Date Posted: 11 February 2026

Industry: Nonprofit / Conservation / Administrative Support

Employment Type: Part-Time

Experience: Not Specified

Qualification: Not Specified

Salary: USD $23.87 – $28.75/hr

Location: New York, NY, USA

Company: BirdLife International

Description:
BirdLife International, the global partnership dedicated to conserving birds and biodiversity worldwide, is seeking a friendly and organized Part-Time Office Assistant to support the Office Manager at the Friends of BirdLife New York office. This role provides essential administrative support and helps ensure smooth office operations in a small, dynamic team environment.

The position is part-time, 7 hours per week (Thursdays in-person), on an open-ended contract. Employees will receive 15 business days of vacation (pro-rated) plus recognized federal holidays.

How You Will Do This:

• Prepare receipts and acknowledgements for donors.
• Collect mail from the office mailbox and handle incoming correspondence.
• Scan documents and maintain organized filing systems.
• Process bank deposits.
• Assist with in-office and off-site programs.
• Enter donations into accounting software and CRM systems.
• Proofread external communications.
• Support external mailings and other administrative tasks as required.

What We Are Looking For:

• Confidence in data entry, word processing, and general administrative tasks; finance experience is a plus.
• Strong organizational skills, attention to detail, and ability to manage multiple tasks and deadlines.
• Excellent interpersonal skills, friendly and diplomatic, capable of building relationships at all levels.
• Clear and professional communication skills, both written and verbal.
• IT literate and comfortable using Microsoft Office, video conferencing tools, and online systems.
• A proactive team player who can stay calm under changing conditions and improve office processes.
• Trustworthy, careful, and responsible when handling sensitive information and data.

Benefits:

• Full access to LinkedIn Learning with more than 13,000 on-demand courses.
• Employee Assistance Programme, including Health Assured online health portal with webinars, nutritional advice, and financial wellbeing support.
• Commitment to diversity, inclusion, and reasonable adjustments for candidates with disabilities.

Interview Process:
First interviews will be conducted online. Successful candidates will be invited for an in-person second interview at the Midtown Manhattan office, which will include a short written exercise.

Disclaimer: The job details above are structured for clarity and understanding based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.