Executive Assistant

Position: Executive Assistant

Date Posted: 15 February 2026

Industry: Technology / Hardware / AI

Employment Type: Full Time

Experience: 3+ Years

Qualification: Not Specified

Salary: USD $75,000 – $115,000 per year

Location: New York, United States

Company: Arena

Description:
Arena is on a mission to accelerate hardware innovation that drives human progress. Inspired by Theodore Roosevelt’s concept of “Citizenship in a Republic,” Arena encourages bold action and embraces calculated risks to achieve audacious goals. With a team of 50 experts in AI engineering and applied physics, Arena operates from its New York City headquarters and has a presence in San Francisco and Los Angeles. Backed by $62M in funding from Initialized, Founders Fund, Goldcrest Capital, Fifth Down Capital, and Shield Capital, Arena is building the foundational intelligence for modern hardware.

Atlas, Arena’s AI platform, applies physics-grounded intelligence to verify, debug, and optimize hardware throughout its lifecycle. It is trusted globally by leading hardware companies, including AMD and Bausch & Lomb, across R&D, integration testing, production assembly, and field repair.

As an Executive Assistant at Arena, you will be a key partner to the leadership team, helping them focus on priorities, execute efficiently, and accelerate organizational outcomes. This role requires flexibility, discretion, and the ability to operate in a fast-paced, dynamic environment while managing high-impact administrative tasks.

Key Responsibilities:

• Manage complex executive calendars across multiple time zones, ensuring optimal prioritization of meetings and commitments
• Coordinate travel and logistics for executives and candidates, including planning, scheduling, and briefings
• Partner closely with leadership to help prioritize time and focus across meetings, strategic initiatives, and internal/external stakeholders
• Maintain exceptional attention to detail in all administrative functions, anticipating needs and solving problems proactively
• Support recruiting coordination and executive communications, ensuring smooth operational flow

Qualifications and Skills:

• Minimum 3 years of experience supporting senior executives in high-performance environments, preferably within enterprise or financial services
• Exceptional organizational skills and meticulous attention to detail
• Strong verbal and written communication skills, with the ability to interact professionally at all levels
• Proactive, dynamic, and adaptable, thriving in fast-paced and shifting environments
• Ability to anticipate needs, solve problems independently, and manage multiple priorities efficiently

Compensation and Benefits:

• Base salary range: $75,000 – $115,000 per year (final offer based on experience, knowledge, and skills)
• Competitive equity packages
• 100% employer-paid Aetna medical coverage, including vision and dental
• 401(k) retirement plan
• Unlimited paid time off
• Daily lunches from local restaurants via Sharebite
• Relocation support provided

Arena values bold thinkers who are ready to contribute meaningfully to shaping the future of hardware innovation and encourages applications from candidates with diverse backgrounds and experiences.

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