Document Control Administrator

Position: Document Control Administrator

Date Posted: 04 February 2026

Industry: Engineering / Construction / Administration

Employment Type: Full Time

Experience: 5+ years of administrative and document control experience

Qualification: High school diploma required; Associate’s or Bachelor’s degree in business administration, information management, or related field preferred

Salary: $29.95 – $52.40 per hour

Location: Oakland, CA, USA

Company: Parsons Corporation

Description:
Parsons Corporation is seeking a Document Control Administrator to support its operations in Oakland, California. In this role, you will manage project and corporate documentation, ensure compliance with internal standards and client requirements, and provide high-level administrative support to project teams and leadership. You will play a key role in maintaining document integrity, accessibility, and traceability across complex engineering and construction projects.

Key Responsibilities:

• Oversee document control processes for projects, including receipt, review, formatting, numbering, distribution, and archiving.
• Maintain electronic document management systems (EDMS) and shared drives according to Parsons and client standards.
• Establish and enforce document control procedures, naming conventions, and version control practices.
• Coordinate project documentation flow between internal teams, clients, consultants, and subcontractors.
• Track and report on document status, including submittals, RFIs, transmittals, drawings, specifications, and correspondence.
• Ensure all documentation is accurately logged, indexed, and stored for easy retrieval and audit readiness.
• Support preparation, formatting, and quality review of project deliverables, presentations, reports, and correspondence.
• Provide senior administrative support to project managers and leadership, including scheduling, meeting coordination, and preparing agendas and minutes.
• Assist in onboarding new team members into document control systems, including user setup and basic training.
• Collaborate with IT and corporate teams to resolve document system issues and implement improvements.
• Ensure compliance with contractual, regulatory, and Parsons quality requirements related to documentation and records management.
• Contribute to process improvement initiatives to enhance efficiency and consistency in document control and administration.

Required Qualifications:

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• 5+ years of experience in document control/document administration in engineering, construction, architecture, transportation, or similar project-based environments.
• Demonstrated experience with document control systems (Aconex, ProjectWise, SharePoint, Procore, or similar).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong understanding of version control, document numbering, and transmittal processes.
• Experience working with PDFs, markups, and basic document formatting and publishing.
• Excellent organizational and time-management skills, with attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
• Collaborative and capable of working with multidisciplinary teams and external stakeholders.
• Ability and willingness to work on-site in Oakland, CA, with potential hybrid flexibility.

Preferred Qualifications:

• Prior experience with major engineering, construction, or transportation organizations.
• Familiarity with public agency projects in California.
• Knowledge of records retention, audit requirements, and quality management processes.
• Experience onboarding and training others in document control processes and tools.

Perks & Benefits:

• Competitive compensation.
• Comprehensive medical, dental, and vision coverage.
• Paid time off, holidays, and Employee Stock Ownership Plan (ESOP).
• 401(k) plan and life insurance.
• Flexible work schedules.
• Opportunities for professional growth and development.

About Parsons Corporation:
Parsons has over 80 years of experience designing and delivering critical infrastructure projects worldwide. We work collaboratively with partners and customers to plan, design, build, and modernize infrastructure that improves communities, mobility, sustainability, and resiliency. Parsons fosters an innovative culture focused on integrity, collaboration, and excellence. Learn more about recruitment fraud prevention here: https://www.parsons.com/fraudulent-recruitment/.

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