Administrative Assistant & Receptionist

Position: Administrative Assistant & Receptionist

Date Posted: 11 February 2026

Industry: Private Equity / Investment Management / Administrative Support

Employment Type: Full Time

Experience: Not Specified

Qualification: Bachelor’s degree preferred; prior administrative, office management, or receptionist experience in a professional services or corporate environment preferred

Salary: USD $50,000—$70,000

Location: Chicago, IL, USA

Company: Adams Street Partners

Description:
Adams Street Partners is a global private markets investment manager with $65 billion in assets under management. The firm is fully employee-owned, creating a collaborative culture built on intellectual rigor, integrity, and professional development. Recognized for eight consecutive years as one of Pension & Investments’ Best Places to Work in Money Management, Adams Street integrates investment expertise across primary investments, secondary investments, growth equity, private credit, and co-investments. The firm has a long-standing reputation, having been inducted into the Private Equity Hall of Fame in 2000, and serves clients including pension plans, foundations, endowments, insurance companies, registered investment advisors, and high net worth individuals worldwide. Offices are located across major global cities including Abu Dhabi, Austin, Beijing, Boston, Chicago, Hong Kong, London, Munich, Menlo Park, New York, Seoul, Singapore, Sydney, Tokyo, and Toronto.

The Chicago office is seeking a highly organized and proactive Receptionist and Office Administrator. This role combines front-of-house responsibilities with a strong focus on administrative and operational support, ensuring smooth day-to-day office operations. This is a full-time, on-site position requiring in-person attendance five days a week.

Responsibilities:

Administrative & Office Operations Responsibilities (Primary Focus)

• Process and track Chicago office invoices, including vendor, facilities, and ad hoc expenses
• Provide administrative support to the broader administrative team, including expense processing, Salesforce record maintenance, and routine data entry
• Manage the firm’s general email inbox, ensuring timely acknowledgment, tracking, and appropriate internal routing
• Establish and manage a centralized company swag inventory process
• Coordinate and triage daily office management requests, including vendor repairs, facilities issues, temperature requests, internal announcements, and ad hoc office needs
• Assist with coordination and review of small-scale legal contracts
• Maintain office records and support routine office-related tasks
• Provide administrative support (expense reports, calendar management, travel) during Executive Assistant absences, vacations, or peak periods

Reception & Front-of-House Responsibilities

• Support a Chicago-based team of 190+ employees with professional front-of-house coverage and on-site coordination
• Manage guest registration, greeting, and logistics for visitors and client meetings
• Serve as an ambassador of the firm to visitors and external stakeholders
• Coordinate incoming deliveries, including couriers, catering, and non–freight elevator items

Candidate Requirements

• Prior experience in administrative, office management, or receptionist roles, preferably in professional services or corporate environments
• Bachelor’s degree preferred
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively
• High attention to detail and comfort handling routine processes
• Professional demeanor with excellent interpersonal and communication skills
• Ability to operate independently, anticipate needs, and proactively resolve issues
• On-site work 5 days per week required
• Proficiency with office tools and systems, including CRM platforms such as Salesforce and expense management tools
• Ability to serve as a visible, front-facing representative of the firm

Benefits include medical, dental, and vision coverage; 401(k) with immediate vesting and employer match; profit sharing; FSA; paid parental leave; generous paid time off; commuter benefits; employer-paid disability and life insurance; and access to additional voluntary benefits.

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