Administrative Assistant

Position: Administrative Assistant

Date Posted: February 19, 2026

Industry: Facilities Management / Engineering / Infrastructure Services

Employment Type: Full Time

Experience: Not Specified

Qualification: Not Specified

Salary: $28.75 per hour

Location: Plano, Texas, United States

Company: ABM Industries

Description:
ABM Industries is currently hiring a highly organized and detail-focused Administrative Assistant to support the Regional Engineering team based in Plano, Texas. This role plays an essential part in maintaining operational efficiency and regulatory compliance across assigned properties within the region. The successful candidate will help streamline administrative processes, maintain documentation accuracy, and ensure engineering and property management teams are fully supported in their day-to-day activities.

This position requires excellent coordination skills, the ability to manage multiple systems, and strong collaboration with internal teams and external vendors. The Administrative Assistant will contribute to smooth building operations by overseeing work order systems, supporting preventative maintenance tracking, and ensuring documentation remains audit-ready at all times.

Compensation for this opportunity is $28.75 per hour. Final compensation may vary depending on the applicant’s experience, skill level, qualifications, geographic considerations, and alignment with current market data.

Responsibilities:

• Provide comprehensive administrative assistance to Engineering and Property Management teams, including scheduling meetings, preparing meeting summaries, entering data, formatting reports, and communicating with tenants as needed.
• Gain proficiency in specialized platforms such as PRISM, PMWeb, and Salesforce to assist with work order management, preventative maintenance tracking, inspection coordination, and project documentation.
• Support account setup processes, maintain accurate equipment records, and manage compliance documentation to ensure readiness for audits and internal reviews.
• Coordinate vendor scheduling, manage property access arrangements, and maintain organized digital property folders across shared platforms.
• Assist in monitoring fire-life-safety and code compliance initiatives by scheduling inspections, tracking open deficiencies, and maintaining detailed records.
• Generate operational reports, organize compliance-related schedules, and participate in team calls to provide updates and status reports.
• Maintain and update Standard Operating Procedures (SOPs) to ensure engineering and operational processes remain consistent and accessible.
• Support special projects, including system migrations and documentation updates, while ensuring proper version control and file structure integrity.
• Deliver high-level customer service and collaborate closely with property and engineering teams to ensure efficient and seamless operations.

Skills and Abilities:

• Adaptable and flexible with the ability to manage change effectively.
• Strong customer service orientation with a responsive and professional communication style.
• Capable of balancing multiple tasks and priorities under time-sensitive deadlines.
• Comfortable working in a fast-paced environment focused on continuous improvement.
• Demonstrates consistent accuracy, attention to detail, and high professional standards in all assignments.

Professional Performance Standards:

The selected candidate will be accountable for carrying out assigned responsibilities with integrity, professionalism, and full alignment with organizational objectives and expectations.

Physical Demands / Work Environment:

The work environment and physical requirements associated with this role reflect those necessary to successfully perform essential job functions. Reasonable accommodations may be provided to qualified individuals with disabilities in accordance with applicable laws.

About Us:

ABM Industries (NYSE: ABM) is one of the largest global providers of integrated facility services, engineering solutions, and infrastructure support. With more than 100,000 team members and annual revenues exceeding $8 billion, the company serves diverse industries including commercial real estate, aviation, education, mission-critical environments, manufacturing, and distribution.

ABM focuses on delivering innovative technologies and sustainable facility solutions that enhance operational performance and occupant experience. The organization remains committed to creating smarter, safer, and more efficient spaces while investing in future-forward strategies to meet evolving industry challenges.

ABM is an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of any protected characteristic under federal, state, or local law, including disability and protected veteran status. The company participates in the U.S. Department of Homeland Security E-Verify program and proudly supports military veterans with dedicated career pathways and development programs.

Applicants must apply directly through the official careers portal at www.abm.com/careers. Unsolicited resumes or submissions outside of this portal are not accepted.

For additional details, please visit www.abm.com.

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