Payroll Clerk

Position: Payroll Clerk

Date Posted: 12th February 2026

Industry: Non-Profit / Finance / Human Resources

Employment Type: Full Time

Experience: 1–3 years

Qualification: Bachelor’s Degree in Accounting

Salary: USD $28.00/hr (equivalent to $58,240 annually)

Location: Bonita, CA, United States

Company: CDA

Description:

CDA is a community-focused, multi-service non-profit organization with over 300 employees dedicated to fostering positive change in the local community. The agency’s mission is to empower families, child care providers, and the wider community through financial and support services, helping improve overall well-being.

Purpose of the Role

Under general supervision, the Payroll Clerk will perform clerical and administrative tasks to support payroll processing, maintain accurate records, and ensure compliance with federal, state, and local regulations. This position ensures that employees are paid accurately and on time while supporting HR and Finance teams in payroll-related processes.

Key Responsibilities

• Process bi-weekly payroll for CDA employees, including garnishments, levies, and deductions
• Verify employee timesheets, hours worked, and leave requests, resolving discrepancies with supervisors and staff
• Prepare payroll reports including wage summaries, tax filings, and benefit deductions
• Collaborate with HR and Finance to ensure payroll changes such as promotions, pay adjustments, and benefits are accurately recorded
• Respond promptly and professionally to employee inquiries regarding payroll and deductions
• Assist with payroll audits and maintain secure payroll files and documentation
• Support annual W-2 distribution and related tax reporting
• Perform additional payroll or administrative duties as assigned

Required Skills and Qualifications

• Bachelor’s Degree in Accounting or related field
• 1–3 years of experience in payroll processing and report generation
• Strong organizational and prioritization skills; ability to meet deadlines in a fast-paced environment
• Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook
• Experience with data entry, spreadsheets, and word processing programs
• Knowledge of clerical accounting methods, forms, and techniques
• Ability to maintain confidentiality and handle sensitive information appropriately
• Strong communication skills and professional demeanor

Physical Requirements

• Regular use of hands for computer and office equipment
• Frequent neck, waist, and shoulder movement; lifting up to 25 lbs regularly, up to 50 lbs occasionally
• Occasional standing, walking, stooping, crouching, and kneeling
• Close vision and color vision required

Work Environment & Schedule

• Full-time, Monday–Friday, 40 hours per week, typically 8:30 am to 5:00 pm
• May require occasional evening or weekend hours based on program needs
• Position may offer a hybrid schedule: up to 24 hours remote and 16 hours in-office per week after training completion (subject to business needs)

Benefits

• Medical, dental, and vision coverage (80% employer-paid first year, 100% thereafter)
• Flexible Spending Account and Legal Service Plans
• Paid holidays, sick leave, and vacation time, with bonus vacation days after 3 and 10 years
• Long-term disability and group/voluntary life insurance plans
• Annual employer contribution plan and 401(k) participation
• Employee Assistance Program
• Ongoing training and staff development opportunities

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