Administrative Assistant

Position: Administrative Assistant

Date Posted: 10 February 2026

Industry: Technology / AI / Administrative Support

Employment Type: Full Time

Experience: Entry-level / Not Specified

Qualification: Recent graduate (Arts, Humanities, Communications, or related fields preferred)

Salary: $40,000 – $50,000 annually

Location: Pleasanton, CA, USA

Company: Avathon

Description:
Avathon is at the forefront of industrial AI, providing a platform that empowers businesses to leverage operational data effectively. By integrating and contextualizing disparate datasets, Avathon delivers a comprehensive operational view, enabling predictive maintenance, performance simulation, and operational optimization. Their advanced AI technologies—including digital twins, machine vision, and natural language processing—drive scalable solutions for anomaly detection, asset lifetime extension, and performance forecasting.

This entry-level Administrative Assistant role is ideal for recent graduates seeking exposure to executive operations in a dynamic startup environment. The position offers hands-on experience supporting senior leaders and gaining insight into high-impact AI projects while developing foundational business skills.

Responsibilities:

• Manage scheduling, calendars, and coordination for the leadership team.
• Support travel planning, itineraries, and logistics for executives.
• Coordinate internal and external meetings, calls, and follow-ups.
• Assist in organizing leadership meetings, guest visits, and company events.
• Prepare and support materials and logistics for team leaders and board meetings.
• Handle office coordination and basic facility-related tasks as needed.
• Draft, proofread, and manage professional communications including emails, meeting notes, and documentation.
• Manage sensitive and confidential information with discretion and professionalism.

Qualifications:

• Recent graduate in Arts, Humanities, Communications, or related fields.
• Internship, campus leadership, volunteer, or part-time experience in administrative or coordination roles is a plus.
• Strong written and verbal communication skills in a professional setting.
• Excellent organizational skills with the ability to handle multiple tasks simultaneously.
• High attention to detail and reliability in meeting deadlines.
• Willingness to learn, take feedback, and grow in a fast-paced startup environment.
• Professional attitude, sound judgment, and respect for confidentiality.
• Comfortable collaborating with senior leaders and cross-functional teams.

Compensation & Growth:

• Salary range: $40,000 – $50,000 annually, based on skills and experience.
• Exposure to leadership team operations and startup environment.
• Learning and growth opportunities in a high-visibility role.
• Potential for long-term career development in operations, HR, or executive support.

Avathon is an Equal Opportunity Employer and provides reasonable accommodations throughout the recruiting process.

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